Accounts Payable Assistant

Location United Kingdom
Discipline: Transactional
Job type: Permanent
Salary: ££24k - 26k per year + Benefits
Contact name: Christopher Reff

Contact email:
Job ref: 47197
Published: about 1 month ago

IN2Consult - Accounts Payable Assistant, London, £24,000 - £26,000 + benefits

This is an exciting opportunity to become part of the fastest growing healthcare company in the UK.

To support the growth of the company by contributing to the development of a robust payables’ ecosystem. To capture and report the daily and monthly invoice and supplier flows of the company and its subsidiaries accurately and diligently.


  • Support the AP manager in end-to-end delivery of the AP’s core responsibilities.
  • Support in ongoing drive of improving AP processes that are scalable, includes IT system improvement.
  • Continues monitoring of supplier’s ageing report and keep it up to date while perfecting the data.
  • Employees expense management.
  • Payment runs and bank reconciliation for AP related payments.
  • Process incoming invoices, ensuring accuracy, completeness, and appropriate authorisation checks.
  • Match invoices with purchase orders and receipts, verifying pricing and quantities.
  • Code invoices with the correct ledger accounts and cost centres for accurate allocation. 
  • Enter invoice data into the accounting system and maintain proper documentation. 
  • Review and reconcile vendor statements to ensure all invoices are accounted for. 
  • Communicate with vendors regarding discrepancies, missing documents, and payment inquiries.
  • Prepare and process payment runs, including checks, electronic fund transfers, and ACH payments. 
  • Assist in maintaining organised and up-to-date accounts payable files and records. 
  • Collaborate with the procurement team to resolve purchase order and invoice discrepancies.
  • Assist in month-end and year-end closing activities related to accounts payable. 
  • Contribute to the development and improvement of accounts payable processes and procedures. 
  • Provide support during audits by preparing necessary documentation and responding to inquiries. 
  • Assist in monitoring and managing the accounts payable email inbox and responding to inquiries in a timely manner. 
  • Maintain a good understanding of relevant financial regulations and compliance requirements.
  • Manage finance month end processes across AP and reconciliation of Creditor (Supplier) balance sheet accounts monthly.
  • Additionally, the AP Assistant will take responsibility for other projects required to support the development of ASI, as assigned by their line manager. 
  • Other ad hoc tasks as required to ensure the seamless set up and integration of the procurement and finance system.
  • Support financial awareness and education for non-finance stakeholders within AP function.

The ideal candidate:

  • Part qualified accountant with basic experience – Study support is provided.
  • Ability to manage large data and build scalable financial models.
  • Good problem solving, analytical and numerical skills.  
  • Willing to make decisions and assume accountability and responsibility.   
  • Be able to engage with and influence colleagues at all levels of the organisation.
  • Ability to handle competing priorities and meet tight deadlines.
  • Previous experience of AP processes
  • Basic Excel skills and ability to learn a new system quickly.
  • A proactive, self-starter who needs minimal management.


IN2Consult - Accounts Payable Assistant, London, £24,000 - £26,000 + benefits